The Communications Administrative Assistant supports the Director of Communications in all facets of communications for All Saints Parish in Butler, PA, including (but not limited to) bulletin, website, social media, graphic design, Google calendars, digital sign-ups, and texting apps. This person also handles various administrative duties for the St. Conrad office of All Saints Parish.

Communications:

• Assist in gathering and organizing information, photos, and videos for various platforms
• Design graphics for multiple uses (bulletin, website, events, social media)
• Assist with weekly bulletin design
• Send event information to media outlets
• Assist when needed with website maintenance and social media postings
• Occasional event assistance; including taking photos
• Special assignments from the Communications Director

• Maintain a welcoming, friendly atmosphere in the office 
• Answer phones – assist callers with their needs
• Provide assistance to walk-in visitors
• Greet new parishioners, take registration information over the phone or in person
• Maintain sacramental books and add sacramental information to PDS
• Maintain Google forms for prayer lists, bulletin orders, 5K spreadsheets
• Maintain Google calendars for the five campuses within All Saints Parish
• Order office supplies and maintain St. Conrad copier/supply room
• Handle parish mailings, including weekly bulletins and welcome/sponsorship letters
• Maintain multiple Signup Genius accounts; assist parishioners with online signups
• Make copies of funeral booklets, race brochures, flyers, or anything else as needed
• Prepare offertory collection bags for the weekend and Holy Day Masses
• Support the work of parish ministries by helping volunteers with administrative duties such as copying documents, selling tickets, flyers, etc.
   

Hours: Full-time with benefits (30 + hours Monday-Thursday and occasional evening or weekend event work)

Education: Bachelor’s degree minimum preferred

Experience: Word, Publisher, Excel, Canva, video editing, Signup Genius is preferred.

Well organized, able to meet deadlines, creative, flexible, self-starter, pleasant and welcoming, good writing, social media experience, and graphic design skills. 

Contact: Please send cover letter, resume, reference, and any graphic design portfolio to Tracey Belak, Communications Director of All Saints Parish, at [email protected].

Submission Deadline:  Friday, October 27, 2023